Academic Partnership, Advanced Academic Partnership and Extended Impact Partnership projects have to submit the following reports:
All reports have to be submitted in hardcopy and electronically. The exact dates of reporting are stipulated in the grant contract.
Project partnerships are required to submit narrative half-year reports not later than one month upon completion of the respective reporting period.
The aim of the half year report is to summarize the project progress and the achieved outputs, to report the implemented measures to integrate gender perspectives, to describe difficulties and deviations and how you did respond to them.
Not later than 2 months upon completion of the respective reporting period, the submission of an annual report is necessary.
The annual report consists of 1) a narrative report Iand 2) a financial report.
The content of the narrative report (template of narrative report) has to provide sufficient information about the project performance and achieved outcomes to enable a review of the results in line with project objectives and planning with special regard to expected results and the respective criteria and indicators. It incudes the Project Framework Matrix and list of quantitative outputs as Annexes)
Additionally, to the feedback of the APPEAR Office, one external assessment will be provided. 3-year projects will receive an external assessment of the first annual report and 4-year projects and external assessment of the second annual report.
The project coordinator is responsible to compile the report(s). One financial report that presents the entire expenses of all involved institutions has to be submitted.
The Guidelines for the Budget and Financial Report for Academic, Advanced Academic and Extended Impact Partnership are mandatory.
The financial report consists of the following documents:
No later than 2 months upon the completion of the project, the coordinating institution shall provide 1) a final narrative report and 2) a final financial report covering the implementation of the project.
The aim of the final narrative report is to provide a comprehensive account of the implementation of the project. Therefore, an assessment of the quality of the cooperation, the project's contribution to development, the implementation of gender related efforts, as well as difficulties and deviations should be addressed. The dissemination of the results and the sustainability of the project outcomes should also be included in the narrative report. 2 contributions for the APPEAR publications are required, which have to be illustrated in the final narrative report.
Overall, sufficient information should be given about the project performance and achieved outcomes to enable a review of the results in line with project objectives and planning, with special regard to expected results and the respective criteria and indicators.
Please use this template for the final narrative report.
The project coordinator is responsible to compile the report(s). One financial report that presents the entire expenses of all involved institutions has to be submitted.
The Guidelines for the Budget and Financial Report for Academic, Advanced Academic and Extended Impact Partnership are mandatory.
The financial report consists of the following documents:
APPEAR III requires all partner institutions, including Austrian institutions, to provide audit reports as part of the financial reporting.
For the external audit report it is mandatory to consider
The external audit report must consist of:
For more information on project implementation, such as budget reallocation, work verification, regulations regarding travel and subsistence, carbon offsetting, dissemination or visibility and logos, see this section.
