During your stay in Austria

In our so-called ‘Welcome Meeting’ (your initial visit) at the beginning of your stay, we will welcome you personally at the OeAD Regional Office and provide valuable information to help you navigate your study/research stay and any bureaucratic tasks. We will also inform you of the scholarship conditions, how you will receive your scholarship instalments, and what your responsibilities are as a scholar.

Please book your slot for the welcome meeting online before your departure to Austria. You can find the booking portal on the website of the OeAD Regional Office that is responsible for your region.

Keep these points in mind if your arrival in Austria is delayed

The first scholarship instalment

After arriving in Austria you have to visit your responsible Regional Office within three working days. The first scholarship instalment will be paid to you by cheque*.

To get the first scholarship instalment you have to prove your identity with your personal identity document (passport or identity card), a health and accident insurance that is recognized by the Austrian authorities and the visa (only for nationals from third countries).

If you arrive after the 15^th of your first scholarship month, you will only get half of the scholarship instalment for that month.

The following scholarship instalments

For stays up to 3 months the scholarship instalments will be paid to you by cheque*. This is based on the prerequisite that you visit your Regional Office between the 5^th and 15^th of each month.

We would like to point out that the scholarship instalments for stays for more than 3 months can be remitted to

• an Austrian bank account or
• to a bank account in the SEPA area.

While you receive the scholarship, you have to be present at the study/research place and visit your responsible Regional Office in person once a month between 10^th and 25^th. If you will not come to visit the Regional Office during that period you will not receive the scholarship.

The scholarship will be transferred to your account between the 1^st and the 5^th.

The monthly visit is also supposed to get information of monthly events of the OeAD or to talk about problems/troubles.

Please send your bank details (as well as any changes) to your Regional Office in a written form.

*The cheque has to be cashed within the period of validity of 5 days at one bank branch of the Bank Austria.

Accommodation organised by the OeAD student housing

The key can only be picked up during the office hours in the responsible OeAD student housing (written in your residence contract). The OeAD student housing are closed on Saturday, Sunday and on public holidays! Therefore you can only move in and move out during the office hours on working days. If you have any questions regarding your accommodation please contact the OeAD student housing directly housing4scholars@oead.at.

Residence of another accommodation provider

We intend to accommodate OeAD scholarship holders in an accommodation organised by the OeAD student housing. For that reason we cannot offer any support to book an accommodation from another provider.

By law all people living in Austria have to register their place of residence at the registration office. After your arrival in Austria you have to register within three working days (regardless of the duration of your stay).

Registration deadlines:
Registration: within 3 days after moving in
Change of name or nationality: within one month

For registration you need:

• valid identity card or passport
• a completed residence registration form (Meldezettel/Guide for filling in the Meldezettel)

If you hold more than one nationality you have to submit all documents showing your surname, first name, maiden name, date of birth, place of birth, nationality and academic degree.

If you are accommodated through the OeAD you will receive the registration form from the OeAD student housing.

The residence registration form must be signed both by your landlady/landlord and by you. After having presented your valid identity card or passport and the registration form you will receive a confirmation.

Please submit your registered address in Austria and any changes to your Regional Office!

EU, EEA and Switzerland

If you are going to stay in Austria for more than three months you have to register with the competent residence authority (Magistrat, Bezirkshauptmannschaft) within four months of your stay and you will receive a confirmation of registration.
Further information can be found here.

Nationals of third countries

Initial application

In principle the application for the residence title has to be done at the competent Austrian embassy in the country of residence. Alternatively, the application can be done at the competent residence authority (Magistrat, Bezirkshauptmannschaft) in Austria during the visa-free stay. Further information can be found here.

Renewal of your residence Permit

You have to apply for an extension before the original permit expires.

You will find the address of the competent residence authority on the website of your Regional Office.

Events during your stay in Austria can be found here. Your responsible Regional Office will be glad to inform you about excursions/events at your study/research place.

If you are absent from your study/research place for more than a week (because of study/research purposes or for private reasons) it has to be confirmed beforehand from your academic supervisor and your responsible Regional Office needs to be informed. This also applies to non-lecture days.

In the absence of more than 14 days your programme officer of the OeAD will be informed and your scholarship will be reduced (if necessary).