Before arrival

Your scholarship award will be sent to you by email and includes the following documents:

• Letter of Award
• Letter of Acceptance (to be signed and returned by you)
• Scholarship Conditions - Terms of Contract
• a Checklist
• if applicable: Information on travel expenses

Your scholarship award only becomes effective when you have fully completed and signed your letter of acceptance and returned it the responsible Regional Office within four weeks of receiving the scholarship award.

Attention: If we do not receive your signed letter of acceptance, you will lose the entitlement to your scholarship.

The start date of your scholarship stated in your award letter is binding. Postponing the start of your scholarship is only possible in exceptional cases and if approved both by the OeAD and your academic supervisor.

The scholarship is intended solely for the purpose of carrying out the study or research project at the institution specified in the scholarship award. It is not allowed to change the project or the institution. In specific well-justified cases a change is possible but only if the responsible Programme Officer, your academic supervisor and the funding body of the scholarship agree. You will receive the scholarship conditions - Terms of Contract along with your letter of award.

Here you can find a copy of our scholarship conditions (Terms of Contract).

By signing and officially accepting the scholarship, you will conclude a binding contract.

Our online portal (STIP-Online) is only accessible to OeAD scholars.

Please log in with your user name and password if you have already registered.

You will receive a registration link approximately one month before the planned start of your scholarship. Please direct any questions to stiponline-support@oead.at.

A few weeks before your planned stay, we will ask you to upload some documents to our online portal. All details will be sent out via e-mail.

⇒ Here you can find a short manual on the upload of documents.

⇒ Here are some frequently asked questions and answers to our online portal.

You will not receive any travel cost subsidy in addition to your scholarship unless it is part of your scholarship programme and if this is explicitly stated in your scholarship award. If your scholarship includes a compensation for your travel costs, you have to submit your original travel documents to your responsible Regional Office after your arrival in Austria. If you do not submit these documents, you will not receive a travel cost subsidy. Information on travel expenses can be found in your letter of award.

If you are entitled to a travel allowance (lump sum), you do not have to submit the travel documents.

Please use and fill in the below template. You can also find examples below on how to fill in the reimbursement form correctly:

• Travel costs reimbursement form (download)
• Example: arrival
• Example: departure

For more information please read our FAQs on the Reimbursement of Travel Expenses:

You are obliged to ensure a valid health and accident insurance during your stay in Austria. Without a valid insurance you cannot get the Visa or residence permit card and the scholarship.

Please choose your nationality and the planned duration of your stay (if necessary):

Third countries: up to six months

Third countries: stays over six months

EU/EEA/Switzerland

Information about the Students' Insurance with the Gesundheitskasse can be found here.

Please read the information on entry conditions thoroughly. If you have any further questions concerning entry and residence conditions your responsible Regional Office will be pleased to help you - you will find the contact details in your scholarship award notice.

On your letter of acceptance you can tick whether or not you wish accommodation (student hall of residence or flat) arranged/reserved for you by the OeAD student housing. For booking an accommodation of the OeAD student housing a booking link will be sent to you by e-mail. You can find more information here.

Usually the monthly rent and additional fees would be deducted from your monthly scholarship.

If you have questions about your accommodation, please contact the OeAD student housing directly.
Attention: Usually it is not possible to bring your family or partner to the student halls of residence.

The start date of your scholarship stated in your award letter is binding. It can only be postponed in exceptional cases and for important reasons. To change the start date of your scholarship you need written consent from your academic supervisor and from your contact person at the OeAD (Programme Officer).

Attention:

• A delay of your arrival may cause a reduction of your first scholarship instalment.
• You are responsible for any changes of dates in your visa or residence permit.
• Despite a delayed arrival you may still have to pay the full rent for the agreed period of accommodation (applies in particular to rooms by OeAD student housing). Please inform your accommodation provider immediately of any delays.
• If you have booked a room with OeAD student housing and you arrive later than originally expected, please inform OeAD student housing at housing4scholars@oead.at directly.

If you wish to attend courses at a university in Austria for a limited period of time (one or two semesters) you have to get in contact with the university or university of applied sciences directly. Information about the enrolment and any required documents can be found on the respective website of the university or university of applied science.

For some scholarship programmes that require a degree to be obtained in Austria (e.g. a doctorate or master's degree) we can offer to assist with the application for admission to an Austrian university or university of applied sciences.

If you have to pay tuition fees please ask at your host institution. Most OeAD scholarship holders are exempt from paying tuition fees. Some universities require an application for exemption from tuition fees. All students (including scholarship holders) must pay a membership fee at the beginning of the semester to the Österreichische HochschülerInnenschaft (ÖH).

At Austrian universities most courses are held in German language. Doctoral studies can also be carried out in English language if this has been approved by the Austrian academic supervisor. The same applies to independent academic research. If not enough courses taught in English language are offered by the university, you may have to attend a German language course. Here you can find a list of programmes that are completely taught in English: www.studienwahl.at/en

In all university locations in Austria there are many institutions and organisations that offer German courses. These courses are – unless expressly stated in the scholarship award or in the conditions of the scholarship programme – not part of the scholarship and you have to pay them by yourself. The Regional Offices can provide a list of German language courses at your university location.