Africa-UniNet General Assembly | Erasmus+ Cooperation Seminar

Egerton University, Kenya, 7–9 February 2022

© Gerhard Volz

Egerton University and OeAD cordially invite you to join the 2nd Africa-UniNet General Assembly and a Kenyan–Austrian Erasmus+ Cooperation Seminar.

Africa-UniNet, Erasmus+ and APPEAR share the objective to strengthen ties between higher education institutions and research institutions in Austria and in African countries. They are designed to foster new contacts, but also enhance existing partnerships in the field of higher education and research. The programmes aim at substantially contributing towards the Sustainable Development Goals (SDGs). They provide funding opportunities for student and staff mobility, for project cooperation, joint proposal writing, as well as for collaboration that strategically fosters science and research at the participating institutions. As such, Africa-UniNet, Erasmus+ and APPEAR offer a set of networking and funding possibilities that largely target the same audience: academics in Austria and in countries in Africa, who are interested in and committed to collaboration in higher education and research.

In addition, funding for Erasmus+ collaboration with African countries will increase significantly by 2022.

The meeting thus combines two major events:

  • The 2nd Africa-UniNet General Assembly, which brings together all member institutions: https://africa-uninet.at/en
  • An Erasmus+ Cooperation Seminar enabling networking between Austrian and Kenyan higher education institutions

In addition, APPEAR Alumni and IPGL/LWM scholars will be invited to share their experiences, to provide insights into the long-term effect of their APPEAR scholarship, and to enable future networking.

For further information, please refer to the conference programme.

For registration, please follow the link at the bottom of this page. Registration deadline is December 15, 2021.

Covered Costs

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  • The following costs will be covered by OeAD / Africa-UniNet:

    • Flight costs to and from the home country to Nairobi (economy class) for the Africa-UniNet representative of the active Africa-UniNet member institution. In case the Africa-UniNet representative is unable to attend the meeting, she/he can nominate a substitute. Please inform the Africa-UniNet Office accordingly.
    • Transport from JKIA to Egerton University and back using the Africa-UniNet shuttles (no individual transport will be reimbursed)
    • Accommodation costs at ARC Hotel at Egerton University from Sunday, 6th of February to Wednesday, 9th of February 2022 for the Africa-UniNet representative of the active Africa-UniNet member institution. If you prefer to stay at The Alps Hotel in Nakuru, only half of the accommodation costs from Sunday, 6th of February to Wednesday, 9th of February 2022 can be reimbursed.
    • Catering will be provided during the General Assembly as outlined in the programme above.
       

    Unfortunately, Africa-UniNet cannot organize or reimburse any other costs, including visa fees, transport to and from the airport in the country of departure, per diems.

    Please inform by 30th November 2021, whether you intend to join the meeting.

  • Team members of current Africa-UniNet project consortia (as listed here) are invited to join the 2nd Africa-UniNet General Assembly. Participation in the meeting facilitates the dissemination of project activities as well as experience-sharing and networking within Africa-UniNet and the scientific community. Please note that the submission of a project poster is mandatory to join the meeting.

    Due to limited availability of funds, travels of Africa-UniNet project team members have to be confirmed by the Africa-UniNet Office beforehand. Please discuss within your consortia and inform africa-uninet@oead.at by 30th November 2021, whether you intend to join the meeting. Upon availability of funds, Africa-UniNet will cover the same expenses as for the Africa-UniNet representatives above.

    Please find information on the mandatory poster submission for Africa-UniNet project partners here.

  • For representatives of Austrian higher education institutions (with a valid Erasmus Charter for Higher Education / ECHE), the following conditions apply:

    • Participation fee of 150 Euros – to be paid upon registration for the seminar.
    • The fee covers full participation in the three-day-programme including materials and all meals provided at the location of the seminar (as outlined in the programme).
    • Travel and accommodation from/to Kenya have to be organised and financed by the institutions of the participants; Erasmus+ OS funds can be used for this purpose.
       

    For representatives of Kenyan higher education institutions (accredited universities which can participate in Erasmus+), the following costs will be covered by OeAD:

    • Accommodation at ARC Hotel at Egerton University from the 6th of February to the 9th of February 2022 for one representative per university (if not already covered by Africa-UniNet or other funds).Travel expenses within Kenya can be reimbursed directly at the meeting. Please bring the original invoices.
    • Catering will be provided as outlined in the programme.
       

    University representatives from other African countries are welcome to participate in the Cooperation Seminar, however travel costs and accommodation have to be catered by the respective institutions.

    For further information, please contact: cooperation-seminar@oead.at.

    Registration deadline is 15th December 2021.

  • The following costs will be covered by APPEAR:

    • Accommodation costs at ARC Hotel at Egerton University from Sunday, 6th of February to Wednesday, 9th of February 2022.
    • Travel costs within Kenya: they will be reimbursed directly at the meeting. Please bring the original invoices.
    • Catering will be provided as outlined in the programme.

    For further information, please contact: appear@oead.at 

    Registration deadline is 15th December 2021.

Organising the trip

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  • Each participant has to book his/her own flight by 15 December 2021.

    If your flights will be covered by Africa-UniNet (see above), only economy flights are eligible for reimbursement. Please contact alexandra.rotter@ruefa.at for flight booking. The invoice will then be directly sent to OeAD. At the General Assembly, you will have to present the boarding pass of your flight. When you book the flight, please bear in mind the shuttle times departing from JKIA Nairobi to Egerton University (see below).

    Participants in the Erasmus+ Cooperation Seminar have to organise and finance the travel by themselves.

  • Please inform yourself about COVID-19 related requirements before your travels. At the time of writing this programme the following COVID-19 regulations when travelling from Austria to Kenya applied:

    In Kenya, face masks have to be worn at all times and a valid PCR test has to be shown when entering JKIA Nairobi. Temperature screenings are being conducted when entering (university) buildings. Social distance has to be maintained.

    Please note that these regulations might change at short notice.

  • If you need any assistance with visa requirements (e.g., letter of invitation), please contact: lwm@egerton.ac.ke

    Visa information for Kenya is available on the respective websites of your foreign ministry. If you need any assistance with visa requirements (e.g., letter of invitation), please contact: lwm@egerton.ac.ke

    Africa-UniNet cannot reimburse costs incurring for the visa.

  • If you would like to use free transport from JKIA to Egerton University, please book your flights bearing in mind the departure times of the Africa-UniNet buses:

    •    Transport from JKIA to Egerton University

          On Sunday, 6th of February at 10:00 

                    OR

          On Sunday, 6th of February at 15:00


    •    Transport from Egerton University to JKIA

          On Wednesday, 9th of February at 14:00, estimated arrival at JKIA at 19:00

                    OR

          On Thursday, 10th of February at 09:00, estimated arrival at JKIA at 14:00

    Africa-UniNet cannot reimburse individual transport costs from JKIA to Egerton and back. Transport to and from the airport in the country of departure cannot be reimbursed by Africa-UniNet.

  • Each guest must make her/his own hotel reservation by 15 December 2021. Please contact:

    ARCHotel
    536-20115 Egerton University, Njoro Kenya
    +254 709 746 398 / + 254 700 870 648
    archotel@egerton.ac.ke
    http://www.archotelegerton.co.ke/

    As indicated above, accommodation costs will only be paid by Africa-UniNet from Sunday, 6th of February to Wednesday, 9th of February 2022 for eligible Africa-UniNet participants. Any additional night will be at your own expense.

    ARCHotel is within walking distance of the conference venue.

    If you prefer a hotel located in Nakuru, you can make your booking at The Alps:

    The Alps Hotel Nakuru
    Maragoli Avenue, Milimani
    + 254 716411119 / +254 753616263
    info@thealpshotelnakuru.com
    https://www.thealpshotelnakuru.com/

    For Africa-UniNet participants: Please bear in mind that accommodation at The Alps will only be partially reimbursed by Africa-UniNet for the nights from Sunday, 6th of February to Wednesday, 9th of February 2022 for eligible participants. Any additional night will be at your own expense.

Registration

Please register for the event here.