FAQs reimbursement of travel expenses

No, seat reservations are generally not reimbursed, as they are considered optional additional services.

Fees for additional baggage are generally non-refundable.

Travel or cancellation insurance is not refunded, as it is considered an optional additional service.

Rebooking and cancellation fees incurred due to changes or cancellations are not reimbursed. These fees do not concern the actual ticket price but are considered an additional service provided by the airline.

Only the actual ticket prices are considered when calculating travel expenses. Membership fees, even if they provide discounts on ticket prices, cannot be included in the calculation of travel expenses.

The basis for reimbursement is the ticket amount in the currency in which the payment was made. The reimbursement only applies to the ticket price for Economy Class or, in the case of train journeys, for Second Class. If the amount is in a foreign currency, it must be converted to euros (see point 10). Other costs mentioned in points 1 to 5 are excluded from reimbursement.

You must choose the most cost-effective means of transportation, which, in most cases, is a flight. If you choose to travel by train, you must provide a comparative offer (for the same travel date) showing that the chosen mode of transportation is less expensive than flying.

The following travel segments are reimbursed:

1. Travel to the airport: The cost of the journey to the departure airport is reimbursed, but only for the most reasonably priced means of transportation (train or bus).
2. Flight to Austria
3. Travel to the study location: The cost of travel from the airport to the study location is reimbursed, but only for the most reasonably priced means of transportation (train or bus).

The same applies to the return journey.

To qualify for travel reimbursement, both the nationality of the traveler and the departure country must be recognized as developing countries. If either the nationality of the traveler or the departure country is not listed among eligible developing countries, travel costs cannot be reimbursed.

It is possible to book flights with layovers. However, the onward journey to your final destination must take place within 7 days of arrival at the layover destination. Otherwise, the layover location will be considered the point of departure. If this location is not in an eligible developing country, travel costs will not be reimbursed. Please also note that the OeAD does not cover accommodation or other expenses during the layover.

Use only the OANDA currency converter and select the "Interbank Rate ±0%" to calculate the amount in euros. Please use the date of the payment receipt for the currency conversion.

The following documents are required for reimbursement:

1. Completed checklist 
2. Proof of the paid flight price: Original receipt or booking confirmation (including the flight price)
3. ​​Flight ticket or printed e-ticket
4. All boarding passes
5. Payment confirmation:

• Cash or debit card: Original receipt or payment confirmation from the travel agency. Please note the required information that must be included in the payment confirmation for cash payments.
  
  OR
   
• Bank transfer, credit card, or PayPal: A copy of the bank or credit card statement showing the corresponding charge (kindly refer to the provided example); all other transactions may be redacted.

6. Currency conversion of the ticket price using the OANDA currency converter.​​​​​​​