1) General remarks
Please have in mind that your application will be read by several persons (e.g. our evaluators, the experts, etc.). Therefore, we kindly ask you to make sure that the information you provide is comprehensive, coherent and understandable. Also, check if your entries are complete and free of spelling errors. Once you have finished your application, we recommend to go through a careful editing phase.
2) Who is eligible for this grant?
- Postgraduates pursuing a doctoral/PhD programme at one of EPU’s member institutions in China or Mongolia.
- Postdocs pursuing academic work at one of EPU’s member institutions in China or Mongolia.
Applicants must not be older than 35 years when they start their research stay. Please read the grant regulations carefully and make sure that you are eligible for this grant program before applying.
3) Can I apply if I currently study at an Austrian university?
No. The Ernst Mach incoming grants are aimed at visiting scholars for a short research stay only. If you are a regular student at an Austrian university, you are not eligible. For more information on other Austrian grant opportunities, please visit our online database www.grants.at
4) Can I apply if I am already a visiting scholar at an Austrian university?
You cannot apply for your present stay in Austria. However, it is possible to apply for a future stay in the next academic year. But please note that applicants must not have studied/pursued research/pursued academic work in Austria in the last six months before taking up an Ernst Mach grant. So you have to interrupt your stay for at least six months before coming to Austria again.
5) Can I use this grant to enroll at a PhD or Postdoc programme in Austria?
No. The Ernst Mach grant is not intended to finance a complete or parts of a regular PhD or Postdoc or study programme in Austria. The Ernst Mach incoming grants are aimed at visiting or exchange scholars for a short research/study stay only. For more information on other Austrian grant opportunities, please visit the online database www.grants.at
6) Are all Austrian universities eligible as host institutions for a grant application?
No. Only Austrian EPU member institutions are eligible to host Ernst Mach-EPU grant awardees for a research stay.
7) Do I need to enroll at an Austrian university in order to apply for the grant?
No. Since this is a research grant you do not have to enroll as a regular student at an Austrian university. However, you do need a written confirmation of supervision from an Austrian university lecturer to support your research project in Austria.
8) Can the OeAD help me to find an academic supervisor in Austria?
No, unfortunately we are not able to help you in this regard. You need a confirmation of academic supervision from an Austrian professor for your application. To look for a professor who supports your research stay, please browse the websites of Austrian universities to find an institute that suits your academic profile. Please keep in mind that only EPU member institutions are eligible to host Ernst Mach-EPU grant awardees. It is best to ask professors directly, they are used to requests like that. For an overview on Austrian universities please follow the link: www.studyinaustria.at
9) Can my Austrian academic supervisor also issue a letter of recommendation?
No, please have in mind that your Austrian supervisor has to issue a written confirmation of supervision and cannot write you a letter of recommendation in addition. In that case, the reference letter will be considered as invalid.
10) Do I have to use any specific templates for the letters of recommendation or the consent of supervision?
No. The letters can be freely written, but please keep in mind that they have to contain the relevant information. In addition, they must bear the letterhead, date and signature of the person recommending or supervising the applicant and the stamp of the university or department. The letters must not be older than six months at the time of the application.
11) Can my professors send the letters of recommendation directly to the OeAD-agency?
Normally, you will have to upload your letters of recommendation into your online application account. If professors at your university do not usually hand out signed letters of recommendation, please ask your professors to send the letters directly to firstname.lastname@example.org. Note that we have to upload the letters to your online application file, so that you can submit your application. Therefore, we cannot guarantee confidentiality to your professors, because you will have access to your online application, including the letters, at all times. Please make sure that the letters arrive before the deadline. Documents that arrive after the deadline cannot be accepted.
12) Do I need to translate my documents?
If the documents are in English a translation into German is not necessary. If your documents are neither in English nor German, please upload a copy of the original document and also provide an English or German translation of the document.
13) Do I have to submit officially certified translations?
No. If the original document is neither in English nor German, please upload a copy of the original and a rough English or German translation. An officially certified translation is not required.
14) Do I have to submit official testing certificates to prove my language proficiency?
Yes. If the study/research project in Austria is to be pursued in English (the written consent of the supervisor is needed), the TOEIC© (Test of English for International Communication) has to be completed successfully. In the areas of listening, reading, speaking, and writing candidates must at least achieve level B2. For more detailed Information, please follow https://www.ets.org/toeic
Alternatively, the IELTS (level 5) may be used to prove sufficient language skills (https://www.ielts.org)
If the study/research project is pursued in German, one of the following certificates have to be presented: Austrian Language Diploma - ÖSD Zertifikat C1 or comparable tests like TestDaF (Level TDN4/5) or Goethezertifikat (level C1).
15) Where can I upload my research proposal?
The research proposal has to be uploaded in the "uploads" section during the online application process. The relevant category is named "research plan".
16) What should I consider for planning the time period of my research stay?
Within the regulations of the programme, you are free to plan your research stay the way you see fit. However, in our experience with former scholarship holders, we recommend the following:
- Please inform yourself about the legal regulations to enter Austria and plan the start of your research stay so that there is enough time for waiting periods set by the entry requirements. Please be aware that these regulations might differ depending on the length of your stay, especially if you are a national of a non-EU country and plan a research stay of more than 6 months (https://oead.at/en/to-austria/scholars/before-arrival/entry-conditions/). The length of your stay also affects your options for health insurance (https://oead.at/en/to-austria/entry-residence-and-employment/insurance/).
- Please be aware that you can apply for a time period consisting of full months only. Please make sure to apply for a time period starting on the first of a month and ending on the last. If you plan to arrive at the middle of a month, administrative problems might occur. Additionally, you might lose money by, for example, having to pay full months of rent.
17) Is it possible to hand in documents after the deadline?
No, documents submitted after the deadline will not be accepted.
18) When should I submit my application?
The application deadline is on the closing date mentioned in the online call at 23:59 (CET - Central European Time). After the deadline, all applications will be examined by experts. Please do not wait until the last moment of the deadline to submit your application. Once you press the “submit application” button, the system will automatically check if specific entries in your application is complete. This process may take a while and error massages may occur. Please also note that technical support will not be online outside office hours.
19) Why are own funds required for this scholarship?
The scholarship rate might not cover all expenses for your research stay in Austria. In addition to your stay in Austria, you might have various expenses before you are able to enter Austria. Hence, own funds are required. Please make sure to inform yourself about living costs in Austria beforehand. Increased expenses may occur due to
- compulsory health insurance;
- proof of own funds to the Austrian residence authority to receive your residence permit (e.g. if your accommodation costs more than EUR 300/month);
- travel costs to the Austrian representative authority to receive your visa;
- journey to Austria;
- down payment for your accommodation.
20) Do I have to provide evidence of my own funds?
You do not need to provide evidence of own funds to the OeAD agency. However, the Austrian residence authority might require proof of your funds in case of increased living costs (e.g., for health insurance or when your accommodation costs more than EUR 300/month).
Your online application must include a financial plan that covers your estimated living costs in Austria. We attempt to assist you in estimating these costs. Your estimated livings costs do not influence the prospect of success. However, the scholarship rate will be reduced in accordance with your estimation if the scholarship rate is higher than your actual living costs.
21) Is it possible to raise the scholarship rate if I can account for increased expenses, e.g. if I bring my family along?
No. Unfortunately, it is not possible to increase the scholarship rate.
22) Who decides if I will be awarded with a scholarship?
First, the formal criteria of your application will be evaluated by us. The selection of all formally valid applications follows a multistage process:
- Examination as to formal requirements
- Assessment of the application’s plausibility
- Interview by a board of examiners of the EPU or assessment and evaluation of the application by experts
- Final decision by the BMBWF
Based on the results of this evaluation, the board of examiners of the EPU will award the best applicants with a scholarship.
23) How will I be informed about the results?
We will inform you and your academic supervisor in Austria via e-mail.
24) What happens if I get the grant? What do I need to think about before coming to Austria?
After we have notified you about the award of your scholarship, you will receive a Letter of Award including information regarding the next steps. You will find information for OeAD scholarship holders and frequently asked questions here: https://oead.at/en/to-austria/scholars